We are a well established, family owned, specialty construction company looking for a full time administrative assistant to join our team. This is an excellent opportunity for someone looking to find a long term position and grow with a company over time.
Responsibilities:
- Answering phones
- Typing proposals and letters
- Filing
- Data Entry
- Incoming/outgoing mail
- Maintaining supplies and literature
- Keeping all areas of the office organized and neat
- Weekly reporting on prevailing wage projects
- Use of Sage50 software
- Creating folders for new projects and service jobs
- Retainage invoicing using AIA billing and lien waivers
- Invoicing service slips
- Collect and submit CORI applications when required
- Print and distribute invoices, acknowledgements and ship notifications
- Provide closeout documents to general contractors
- Various administrative projects and tasks
- Managing and updating social media pages
Requirements:
- Ability to multi-task, organize, and prioritize work
- Friendly and professional attitude
- Excellent written and verbal communication skills
- Reliable transportation
- 1 Year minimum of administrative experience in an office setting
- Proficiency in Microsoft Office (Outlook, Excel, Word, etc.)
- Basic computer knowledge (PC)
- Experience with multi-line phones
- Highly organized
- Prior experience in construction/trade preferred but not required
Job Type: Full-time
Pay: $22.00 - $27.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Administrative: 1 year (Required)
Work Location: One location
Company:The Pappas Company, Inc.Location:Watertown - Massachusetts - United StatesJob Types:Full TimePost Date:December 1, 2021Valid Through:January 1, 2022